These terms apply to all freelance services provided by Nick Cozier / Cozier Design (“the Designer”) to the client (“the Client”), unless otherwise agreed in writing.
By commissioning work, confirming a booking, or accepting an invoice, the Client agrees to the following terms.
1. Scope of Work
The scope of work will be agreed in writing before work begins. This may be via email, message, proposal, or brief. Any work requested outside of the agreed scope may be quoted separately and charged accordingly.
2. Fees & Rates
Fees are charged on a project, daily, or hourly basis as agreed in advance. All fees are exclusive of VAT (where applicable). The Designer reserves the right to revise fees if the scope of work changes materially.
3. Payment Terms
Invoices are issued monthly or upon completion of work unless otherwise agreed. Payment is due within 30 days of the invoice date. Late payments may incur:
A 10% late payment charge, and
Statutory interest and recovery costs in accordance with the Late Payment of Commercial Debts (Interest) Act 1998.
The Client is responsible for all bank or transfer fees.
4. Kill Fee / Cancellation
If the Client cancels, pauses, or materially delays a project once work has commenced, the following kill fees apply:
Less than 7 days' notice: 75% of the remaining agreed fee
7–14 days' notice: 50% of the remaining agreed fee
More than 14 days' notice: Fees payable only for work completed to date
Any work completed up to the cancellation date will be invoiced and payable in full. This applies to both project-based and day-rate bookings.
5. Booking & Availability
Dates are only considered booked once confirmed in writing. The Designer reserves the right to release provisional bookings if confirmation is not received within a reasonable timeframe.
6. Revisions
Unless otherwise agreed, fees include up to two (2) rounds of standard revisions within the original agreed scope. Additional rounds of revisions, major changes of direction, or entirely new concepts will be charged at the Designer's standard rate.
7. Intellectual Property & Source Files
Ownership of final approved deliverables transfers to the Client only once full payment has been received. This transfer applies solely to the final, flattened export files (e.g., PDFs, JPEGs, final vector assets). Layered working files, source assets, and unselected preliminary concepts remain the exclusive intellectual property of the Designer unless a separate buyout is explicitly agreed in writing.
The Designer retains the right to display the work for portfolio, self-promotion, awards, and marketing purposes unless otherwise agreed in writing.
8. Use of Generative AI
The Designer reserves the right to use generative artificial intelligence (AI) tools at their discretion throughout the creative process. This includes, but is not limited to, the use of AI for mood boards, concept development, and within industry-standard software such as Adobe Photoshop for asset creation and editing.
While the Designer exercises professional judgment in the use of these tools, the legal landscape surrounding AI-generated content is evolving. Once the Client approves the final deliverables, the Client assumes all risk and liability regarding the uniqueness, originality, and copyright eligibility of the work. The Designer shall not be held liable for any copyright infringement, trademark disputes, or third-party legal claims arising from the use of generative AI in the approved final assets.
9. Client Responsibilities & Licensing
The Client agrees to provide timely feedback and accurate assets. The Client is responsible for purchasing and maintaining all necessary commercial licenses for third-party assets required for the final work, including but not limited to commercial fonts, typefaces, imagery, or stock media.
If a project is delayed or left inactive by the Client for more than 21 consecutive days without prior agreement, the project will be deemed paused. To reactivate the project, a rescheduling fee may apply, and timelines will be subject to the Designer’s current availability.
10. Liability
The Designer will carry out work with reasonable care and skill. The Designer shall not be liable for indirect, incidental, or consequential losses. Total liability shall not exceed the total fees paid for the relevant project.
11. Confidentiality
Both parties agree to keep confidential any sensitive or proprietary information shared during the course of the project, unless disclosure is required by law.
12. Termination
Either party may terminate the agreement in writing. Termination does not affect the Client's obligation to pay for work completed or any applicable kill fees.
13. Governing Law
These terms are governed by the laws of England and Wales, and any disputes shall be subject to the exclusive jurisdiction of the courts of England and Wales.
14. Acceptance
Commissioning work, confirming a booking, or paying an invoice constitutes acceptance of these terms.